We are looking for an Administrative Assistant who likes to wear a lot of hats, support a professional team and offers the highest level of service.
In this role you will provide a variety of office support services; assist with loan
processing and real estate transactions and ensure a smooth, easeful and
efficient office workflow.
The ideal candidate will have the ability to find and
develop improvements to productivity, enjoy learning and be flexible and
adaptable to the needs of the business. Prior experience in a real estate
related office would be ideal and an eagerness to learn and grow.
Job Duties:
- Office Duties - ordering office supplies, processing incoming and outgoing mail, maintaining schedules, arranging travel, filing, responding to basic client inquiries, processing expense reports, and other general office duties.
- Loan Coordination and Support - Open escrow and title, order credit checks, coordinate legal document requests, review settlement statements, perform initial reviews of loan draw materials and fund control set-up, review Zoho system and make entries, loan onboarding.
- Marketing Administration - Coordinate social media and marketing activities, perform preliminary review of marketing material, assist with campaigns.
- Client Relations - Manage investor and borrower gifts, thank you cards, holiday cards and appreciation events.
Skills/Qualifications/Requirements:
- 2-3 years office related experience.
- Typing, math and critical thinking, accurate spelling and grammar.
- Strong organizational skills.
- Computer literacy working knowledge of Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
- Prior experience with real estate, loan servicing and event planning are a big plus.
- Desire to work onsite in Carlsbad/North County.
Pay: $25.00 - $30.00 per hour
Benefits:
- Life, Medical, Dental and Vision insurance
- Paid Time Off
- 401k
